Friday, March 2, 2012

Emailing your response from a Google Form - Classroom Walk Thru Application

In our Admin Academy, we discuss how to use Google Forms to create a Classroom Walk Thru evaluation.  I am usually asked how to have Google automatically send the completed form (via email), so that it can be shared with the teacher immediately.  Usually, I try to show people how to grab the sheet from Google and Mail Merge the results to WORD...but who likes extra steps right?

So the way to make this magic is by checking a box here and there inside your Google Form.  Now the disclaimer is that these steps only work (at least as far as I can tell) when you are using Google Apps for EDUCATION.  In the normal public Google Docs account, you cannot make these feature appear.

So, go out and set your school up as a GOOGLE APPS FOR EDUCATION school (or have your NERD do it...its easy and FREE).

Now, that done, create (just we did at training) or open your FORM from the FORM Menu, choose Edit Form.


Check mark the 3 boxes at the top...


Now, goto the LIVE FORM and before you submit, check the box...



After the submit, you will get the email with your form responses...


Now you can forward the form that you submitted for that teacher to the teacher...

Enjoy!